Top Tips for Successful Luxury Coach Business Trips

It’s not unusual to find a company that has hired a coach to take its employees to a seminar, conference or simple social event but who have subsequently been disappointed with the results.

Here we’ll examine some of the common causes and their solutions.

Poor turnout / response to invitation

This is a commonly expressed frustration in many organising departments.

Ignoring mechanical causes (such as poor communication of the “we weren’t told” variety or insufficient notice) this is often attributable to:

  • low morale in the company;
  • a lack of interest in the event concerned;
  • conflicting priorities (your event has been scheduled at a time which clashes with other things).

There is no easy answer to this and simply making attendance mandatory isn’t likely to be the answer. You may need to analyse the causes in more detail.

Dissatisfaction with the quality of transport

In the 21st century, professional people expect corporate transport to be modern and comfortable.

If an “old banger” of a coach arrives at the outset, then already your session is in trouble due to creating the wrong impression.

Be prepared to spend a little money here to get a comfortable limo bus.

Impacting personal lives

Today, most people expect and demand a professional / personal life balance.

So, anticipate dissatisfaction and disgruntled attendees if they’ve had to get up at 4am to make your planned departure time and/or they won’t be getting back home until the early hours of the morning.

A luxury coach might help alleviate some of this through comfort during the journey but it won’t, in itself, be the solution.

Impacting professional lives

On a similar theme to the above, asking people to get back very late to their homes, while expecting them to be back in the office at 8am and firing on all cylinders, is likely to be a recipe for ill-feeling.

Provide or arrange for refreshments

If people have been asked to get up unusually early and been on a coach for some time, then it’s really good psychology to provide (or stop for) some refreshments.

A little caffeine and a calories boost can ensure people arrive at the destination eager to get started rather than tired, jaded and looking for reasons to complain.

Railroading

Ideally, your corporate event should be so desirable by its very nature that your colleagues should be fighting for the chance to participate.

Only use “attendance is mandatory” approaches as an absolute last resort, as touched on earlier.

If you see a lack of interest and voluntary participation, something is wrong and a re-think is required. People typically don’t respond well to being forced to attend company events.

Relate to the wider world

Remember that a corporate event will be seen by many against a much broader backdrop of the wider business world you share with your colleagues.

So, expect a very negative reception for (e.g.) a company team-building exercise held at an expensive external venue, if just a few days before the company has announced major ancillary benefits cuts for employees due to the prevailing economic circumstances.

Top Tips For Business Travel Safety

Do Your Research

If you’re going abroad, do some research on the country before you go. Make sure you have any vaccinations you may need and all the correct documents, and are familiar with the laws of the country. It’s also a good idea to keep up to date with any political disturbances to avoid dangerous situations.

Electronics

You can never be too careful when using electronics. If you’re working whilst travelling, ensure you have arranged a data plan before you leave so you don’t have to use open Wi-Fi connections – these are not always secure and could result in data loss for your company. It’s also not a great idea to use public computers as again these are usually pretty simple to hack.

Watch your Luggage

Throughout your journey, always keep an eye on your luggage. If you are taking a carry-on, choose a bag that fully zips up and if any of your luggage contains important documents be sure to use a coded padlock. When taking a laptop, avoid putting it in the overhead as it could be stolen or damaged; instead keep it on your lap or place it under the seat in front of you. As long as you’re careful with your items you should be fine.

At the Hotel

One of the first things you should do when you get to the hotel, is check that there is security available 24/7 – available by phone and there should also be a patrol. You should also always leave the “do not disturb” sign on your door to stop anyone from coming in, and only answer the door if you are expecting someone. If you have booked the hotel independently, make sure your company know where you’re staying.

Business Travel Security

Business travel security is available; this can be especially useful if you’re going to a high-risk area or carrying out important work that you could be targeted for. They can provide risk assessment and management, travel training and close protection amongst other things. If you work for a company, you could suggest they look into this for all staff to reduce the risk of any issues and make staff more comfortable with travelling for work.

Avoiding any threats to yourself and your work should be your biggest concern when travelling. By taking small precautions you’ll make your trip run smoothly and ensure your security, leaving you to focus on the work at hand and come home safely.